2 articles Tag data

What You Should Look For In a Data Room Provider

Thanks to data rooms, storing and sharing files online has never been easier than it is today. However, not every VDR is the same as each offers different features, and the one you choose depends on what you want for your business. To make your search easier, here are vital factors you should consider.

1)            Security

You may consider this as an obvious factor to expect in any virtual data room, but certain features may be missing in some. Therefore, it is important to check that the product you are going for has important features that will offer your most sensitive documents the security they deserve. Two-factor authentication, audit logs, data encryption, dynamic watermarks, and SAS certification are some important features to look for.

It is vital to prevent unauthorized personnel from accessing your company’s files not to leak important information. It would help to control which document users can edit, download, share, or print. Without effective security features, it would be hard to safeguard information.

2)            Customer Support

You can assess how the customer desk responds as you contact your provider. Check if it is a voicemail message you get or a real person answering you. It is essential to have a person you can reach out to at any given time because a problem may occur which needs an immediate response.

Look out for a data room provider who offers you 24/7/365 customer service. You can also lookout for a section with FAQs and instructional videos, which can be beneficial if you are stuck on how to operate a certain feature.

3)            Easy To Use

Nothing is frustrating like having a product you cannot use without a technician guiding you. Some data rooms are complex to use, and it is essential to choose the one you can operate with ease. You can go for a provider offering you a free trial, so you can know how to install and see how long it will take to start and run.

As you try the interfaces, go for user-friendly ones and require an easy implementation process. As a business person, you do not want to waste time fixing difficult features or running to a technician every time you are stuck.

4)            Price

Each service provider offers a specific pricing structure for every product. Some may have a lower price to attract customers, but it is essential to know what you are looking for before falling for the bait. Also, going for the highest-priced commodity does not always guarantee you excellence.

A data room may be cheaper but offer your business all its needs. As you consider pricing, consider features, users, or extra storage as they may attract an additional fee. Go through your contract first before signing, so you do not end up spending more than you had budgeted for.

5)            Reputation

When looking for a data room provider, it is good to learn what their clients say about them. However, reading reviews on a website may not be enough, and you may have to take a step further. You can read review websites that offer genuine information on various providers.

You can also ask for references before purchasing so you can ensure the reputation of a provider you want to work with is a good one.

Space in My Brain

During a conversation the other day (though I can’t remember who with, which will seem more poignant as this post mithers on), I started to think about all of the superfluous information that’s stored in my brain. I remember facts and figures, phone numbers, post codes, dates, even the registration numbers of cars that myself and my family have owned. The majority of this data is totally surplus to requirement, so wouldn’t it be great if we could do what we do with our hard drives, have a spring clean, delete the data we no longer need and free up some space for other stuff.

In 2009, I started a Psychology degree and one thing that struck me was that I struggled to retain information a lot more than when I was at school. I know that this is the curse of the Adult Learner, in fact, according to John Massari from Duke University “… concepts of synaptic plasticity can be applied to improving the way we learn early in life. If certain kinds of activities are not learned during critical periods, it may difficult or even impossible to learn them later.”. In fact, he postulates that our brains change at around the age of 13. But it did all make me wonder if deleting my Nan’s postcode and the name of every teacher I’ve ever had would make space for data that’s more relevant to me now.

I’d love to be able to hook my brain up to a PC, trawl through my memory banks and delete all of the crap that I no longer need. A bit ‘Inception’-inspired, I suppose.

But then, this got me thinking too. What if I deleted the wrong data? I don’t mean like clicking format on the section that contains my name and address, I mean deleting the data that we, in our current lives, deem to be unnecessary, only to discover that a minute event or occurrence is an intrinsic part of what makes us who we are. I could get rid of the name of my pen pal who I met in Hastings in 1992, only to realise that meeting her set me on a particular path.

So, I guess my question is this; what would you do? If you had the option to look at every individual file in your brain and delete the ones you no longer want or think you need, would you do it?

Just a bit of food for your already over-stuffed brain on this rainy Saturday morning!